Role based access means that you control who can see particular parts of your information. Users are treated as individuals so that when a user registers for access to a Hotel Standards Management System they are placed in a category that determines how much information they can see. For example a user registered as a 'supplier' might be allowed to see FFE information but they would not be shown costs; another user registered as 'staff' would see the same information with the costs made visible. A potential developer might be able to see a low resolution drawing whereas an architect would be able to download the CAD drawing for inclusion in their work.